Room Sheets

Carrying boxes through a room

Build your move inventory one room at a time.

Walk through each room and record the items that are moving, loose contents that need packing, and boxes already packed. Add the details that help your movers understand the work.

Start with one room, check its entries, and save your progress. Review Room Summary and Supplies, then select inventory volume when you are ready to use it in your estimate.

Turn a walk through the home into a useful move inventory. Each Room Sheet keeps that room’s items, packing needs, and handling instructions together. Work through one room at a time, record what is moving, and return to fill in details as you learn more.

Start with one room

  1. Open the matching sheet, such as Kitchen, Primary Bedroom, or Office & Study.
  2. Scan Articles To Be Moved and enter quantities for the furniture and named items going on the move.
  3. Record remaining loose contents under Needs To Be Packed and completed miscellaneous boxes under Misc Items Already Packed.
  4. Add room notes, pickup and dropoff levels, and any disassembly, assembly, placement, or extra-stop details.
  5. Check the totals at the top, save your work, and move to the next room.

You can make a first pass through the items and come back to the handling details. Keep track of rooms you still need to review so a partial inventory is not mistaken for the whole move.

Put each entry in the right section

Three sections describe different kinds of contents:

  • Articles To Be Moved lists furniture, appliances, and other named items. Enter the quantity: four matching kitchen chairs means 4 in the matching chair row. Choose the most specific suitable item and record only what is moving.
  • Needs To Be Packed describes loose contents still waiting to be boxed. Read the unit in each label: some rows use linear feet, some cubic feet, and the Misc Items, Box Fit rows use counts of carton-sized groups.
  • Misc Items Already Packed records completed miscellaneous cartons, bags, or kits. Three sealed medium cartons means 3 in Medium Boxes.

The units matter. Six linear feet of books means the length occupied by the books, not six boxes. Cubic feet measures volume. Use the specific book, dish, or glass row when it fits, and avoid recording those same contents again as general cabinet or shelf contents.

As you pack, reduce the remaining loose-content entry yourself and add the completed boxes by type. The entries do not transfer automatically. See Packing for a fuller walkthrough.

Choose a listed item or describe your own

Use a named item when it reasonably describes what you have. The Master Inventory List can help you compare item names, descriptions, dimensions, and available pictures. Mention important differences in Notes About Room.

For otherwise unlisted loose belongings, use an appropriate Misc Items, Box Fit row. Choose a comfortable carton-sized group with room for padding. A quantity of one means one such group; it does not necessarily mean one individual object. Record a sealed miscellaneous carton under Misc Items Already Packed instead.

If a listed choice does not fit, describe the object under Custom Item 1 and enter its volume in Custom Item 1 Volume CuFt, or use another available custom entry. For example, an object measured at 12 cubic feet uses 12 in the volume field, with a description identifying it. This field takes volume, not an item count.

Volume Calculator can help with measurements. Copy the result into the appropriate room field yourself. Custom entries do not automatically select special protection, so explain any handling or packing needs in a note and review them with your mover.

Explain the work at pickup and delivery

Use Pick Up Level Number and Drop Off Level Number relative to entry level. Split levels can use half levels; below-entry levels use negative values. Check the route the crew will actually use with your mover.

When a service is needed, enter both its count and its description:

  • Number Of Items To Disassemble and Items To Disassemble: how many items need disassembly at pickup, and which ones.
  • Number Of Items To Assemble and Items To Assemble: how many need assembly at delivery, and which ones.
  • Number Of Items To Place and Items To Place: the placement work to include and the items involved.

For example, if one table needs its legs removed, enter 1 in the disassembly count and identify the table in the description. Enter the corresponding assembly count and description if that work is also needed at delivery.

Counts affect the estimate; notes explain the work to people. Writing “remove the table legs” in a note does not enter a disassembly count for you.

Describe extra stops and useful room notes

Use Volume To Extra Stop CuFt or Volume From Extra Stop CuFt for the portion going to or coming from another stop. Identify the contents in the matching text field. These fields describe routing volume, not another copy of the same inventory. Keep the address on the Customer sheet.

Use Notes About Room for details the crew should know, such as:

  • “The mirror is separate from the dresser.”
  • “Use the side entrance for the kitchen table.”
  • “The cabinet has a loose glass shelf.”

Name the item and explain what needs attention. Written notes do not change calculations, so also enter the relevant numeric fields when the work should affect the estimate.

Check for missing items and duplicate entries

Before moving on, review the room’s volume, item count, and supplies count at the top as a check on your entries. Then look back over the room:

  • Did you record every item that is moving, including closets or storage areas?
  • Are any completed boxes still represented as loose contents needing packing?
  • Did you record an item both as a named article and as a custom entry?
  • Did you add an article’s protective container again as a miscellaneous packed box? Some named articles already have assigned protection.

Supplies recommendations are a material plan; they do not mean those boxes have already been packed. Keep the inventory, remaining packing needs, and completed boxes consistent as the move progresses.

Use your inventory in the rest of the estimator

After reviewing the rooms:

  1. Open Room Summary to check counts and volume across the move.
  2. Open Supplies to review recommended materials from the room entries.
  3. On Quick Estimates, select Inventory Total Volume CuFt under Estimate Basis to use the inventory volume.
  4. On Truck Capacity, choose Inventory under Total Volume Source separately.
  5. Review the updated results and save your work.

Recording room inventory does not automatically switch those volume-source choices. Select them when you are ready to use the inventory for the estimate and truck comparison.

Next steps

Discuss on Forum: MoverCalcs Estimator forum