Payroll

An owner reviewing costs beside a box

Understand the business costs behind the move.

For movers and office staff, Payroll brings worker hours, pay, tips, and direct expenses together for a job-cost and gross-profit review.

Check Billing first, include the people and costs involved, and review differences before relying on the result or sharing business figures.

What the customer is charged and what the move costs the business are different questions. Payroll helps movers and office staff review worker pay, direct job costs, and gross profit after checking Billing.

If you are planning your own household move, you can focus on the customer-facing sheets. Payroll is intended for the business side of the job.

Review job costs

  1. Check Billing and its charge assumptions first.
  2. Enter the lead mover’s hours, pay rate, and tip. Select Include Mover 2, Include Mover 3, or Include Mover 4 for other workers involved, then enter their values. Review Include Owner Pay separately when applicable.
  3. Compare Total Assigned Mover Hours, Total Mover Hours From Billing, and Movers Hours Difference. A difference prompts review; it is not an automatic correction.
  4. Enter applicable packing, supplies, fuel, rental truck, and maintenance costs.
  5. Review Profit Revenue Dollars, Total Direct Cost Dollars, Gross Profit In Dollars, and Gross Profit Percent.

Record each person’s work

Enter hours worked and a pay rate for each included person. For example, if two movers worked three hours each, record three hours for each person. Together they represent six assigned mover-hours.

Review Movers Hours Difference against Total Mover Hours From Billing. A difference is a prompt to investigate: a worker may be missing, hours may need correction, or Billing may still use an earlier estimate. It does not automatically change either sheet.

Check individual tips and Movers Tip Difference In Dollars as well. Values entered on Billing and worker allocations on Payroll need to be reviewed together.

Add the direct costs of this job

Review packing labor, packing supplies, other supplies, fuel, rental truck, and truck-maintenance costs. Use the fuel and maintenance choices that match the calculation you intend to use, and check their resulting amounts.

Avoid counting the same expense twice. If a cost is uncertain, keep track of that assumption and revisit it when the actual amount is known.

Separate costs and charges

What you charge for labor is different from what you pay workers. Enter the appropriate values on each sheet rather than assuming one sets the other.

Profit Revenue removes pass-through tax amounts carried from Billing. Gross profit is a job-planning result, not net business income after every overhead expense.

Read the main results together:

  • Profit Revenue Dollars: the revenue used for the job-profit calculation.
  • Total Direct Cost Dollars: the included direct costs.
  • Gross Profit In Dollars and Gross Profit Percent: what remains after those direct costs, expressed as an amount and percentage.

If profit looks unexpectedly high or low, review the included workers, hours, rates, and expenses before relying on it.

The full web report includes Payroll. Review the report choice before sharing business figures with a customer or another mover.

Payroll is not a payroll-tax system, legal payroll record, or accounting ledger.

Next steps

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