Billing

Writing pricing details on paper

Bring the planned hours and charges into one clear price review.

Choose estimated or entered mover-hours, or an agreed flat labor amount. Add the charges that apply and review the Estimated Bill in Dollars.

Check the move assumptions first, review each enabled charge, and make sure packing work is not charged twice.

Once the move details are settled, Billing brings labor and selected additional charges together. Start with the hours and rate, add only the charges that apply, and review Estimated Bill in Dollars at the top.

Think of it as a review of the planned price. Changing a charge here does not replace the need to check the inventory and labor assumptions on Quick Estimates.

Review the bill

  1. On Quick Estimates, review Mover Hour Rate in Dollars Per Hour and Minimum Crew Hours. Billing displays the linked Rate in Dollars Per Hour From Quick Estimates; change it on Quick Estimates.
  2. On Billing, leave Use Actual Mover Hours off to use Quick Estimates. Turn it on and enter Actual Mover Hours when agreed or actual total labor hours should replace the estimate.
  3. If an agreed flat labor amount should replace hourly labor, select Apply Flat Rate Charge and enter Flat Rate Charge in Dollars.
  4. Enable only tips, truck, rental truck, supplies, other fees, adjustments, and tax rows that apply. Enter their corresponding amounts or rates.
  5. Review Total Mover Hours For Billing, Labor Charge in Dollars, added charges, and Estimated Bill in Dollars before discussing price.

Choose how to calculate labor

There are three practical starting points:

  • Estimated hours: leave Use Actual Mover Hours off to use the Quick Estimates labor total.
  • Entered hours: turn Use Actual Mover Hours on and enter the total worker-hours you intend to use for billing.
  • Flat labor amount: select Apply Flat Rate Charge and enter Flat Rate Charge in Dollars when an agreed flat amount should replace hourly labor. Review other enabled charges separately.

Change the per-mover hourly rate on Quick Estimates. Rate in Dollars Per Hour From Quick Estimates is a linked result, not a second place to enter a different rate.

Enter the right kind of hours

Actual Mover Hours is total labor across workers. Do not enter elapsed crew time in this field.

For example, a crew of three working two hours represents 6 in Actual Mover Hours. The example explains the unit; use the actual or agreed labor hours for your job.

The linked rate, billable hours, labor charge, and estimated bill are calculated results, separate from the inputs you select or enter.

Check a separate packing charge

Apply Packing Labor Charge enables an additional charge using Packing Hours For Billing and Packing Hour Rate in Dollars Per Hour. Those hours are entered here; this is a separate charge path.

Quick Estimates can already include optional packing in its labor total. Before enabling this extra charge, check the selected labor source and agreed pricing so the same work is not charged twice. This charge does not remove packing from Quick Estimates.

Review other charges

Use Apply Supplies Charge and Apply Packing Supplies Charge for their respective entered amounts. Quantities on Supplies are a planning reference, not automatically a purchase or final charge.

Review each group in turn:

  • Tips: use Movers Tip Applies and its amount when included in the plan.
  • Truck and rental truck: check whether mileage, a flat truck charge, or rental costs apply, then review the matching amounts.
  • Supplies and packing supplies: enter the applicable agreed amounts in their separate fields.
  • Other fees and adjustments: check the enabled options and their entered amounts.
  • Tax rows: review the selected options and rates for the job; the sheet does not determine the applicable tax rules for you.

Truck charges can use mileage or the flat truck option. Review enabled amounts, including values carried from an earlier estimate. Tax rows are estimate inputs and results; confirm the appropriate treatment for the job.

Billing is an estimating tool, not a legal invoice, tax filing system, or accounting record. Confirm final pricing with the mover.

Make a final price check

Return to the top and review Total Mover Hours For Billing, Labor Charge in Dollars, and Estimated Bill in Dollars. If the result surprises you, check the hours source, flat-rate option, and enabled charges before changing numbers to force a desired total.

Save the reviewed move. Use Payroll separately for the business’s worker pay and direct costs, and check report contents before sharing.

Next steps

Discuss on Forum: MoverCalcs Estimator forum